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What Are Some Of The Best Business Analysis Tools For Beginners?

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Has this happened to you that you want to get into a field but have no idea where to start? We have all been there when we know what we want to do but nothing about the field. Now, if you are an aspiring Business analyst, then this blog is for you.

We have curated this article so that you get a better idea of what business analysis is and if you have the right skills for it. Business Analysts are in high demand, and therefore, there is a lot of competition in this position.

We will start by explaining what business analysis is and why is it required in an organization.

Let’s start:

What is Business Analysis?

Business analysis is used to identify business needs and providing solutions to business problems. Following tasks are performed in Business Analysis process-

  • Determine problems
  • Identify business needs
  • Provide viable business solutions
  • Document and manage business requirements
  • Decide business analysis techniques

Business requirements are critical activities that are mostly performed to meet the organizational goals; that is why it is necessary for all the organizations.

Who is a Business analyst?

It is someone who understands the business requirements and design and delivers solutions according to those requirements.

  • Activities performed by a Business Analyst are-
  • Understands organizations problems and goals
  • Analyze needs and solutions
  • Devise strategies
  • Drives change

What are the types of Business Analysis?

  1. Strategic Analysis– It is a process of identifying business problems, providing solutions, and forming strategies, goals, and objectives.
  2. Tactical Analysis– It is an initiation level Business Analysis where knowledge of various techniques is acquired, which can be applied in the project later.
  3. Operational Analysis– Business opportunities are identified by understanding operational systems.

What tools should you learn to become a Business Analyst?

Let’s go through what tools would you need for what purpose.

  1. Gathering Requirements and Documentation – It is an essential task of any business analyst.

Tools- MS Word

It helps you to write down your requirements and save it.

2. Identifying Stakeholders– They are the people that will eventually sign off on requirements and make ultimate decisions.

Tools- MS Excel

It is a spreadsheet used to create grids of text, numbers, and formulas specifying calculations.

3. Presentation- A business analyst is expected to present its reports from time to time.

Tools- MS Powerpoint

It helps you to create slides that will support your presentation. You can combine text and graphics and a lot of forms of multimedia to it.

4. Discovering Business Objectives– You can use techniques like SWOT Analysis, Benchmarking, Brainstorming, etc to establish business objectives.

Tools- LucidChart, Mindmeister, MS Visio, MS Excel

LucidChart

Lucidchart is a visual workspace that mainly combines diagramming, data visualization, and collaboration to accelerate understanding and drive innovation.

Mindmeister

MindMeister is an online mind mapping application that allows the users to visualize, share, and present their thoughts via the cloud.

MS Visio

Microsoft Visio is a diagramming and vector graphics application and is part of the Microsoft Office family.

5. Defining Requirements and Implementation– In this step, a BA clarifies the business requirements and send it to the development team.

Tools – Jira, Trello, Process Street

Jira

JIRA is a bug tracking and agile project management tool. You can create stories. You can prioritize the tasks, as well.

Trello

It is a project management tool and can be integrated with the existing tools.

Process Street

Process Street is a process management platform that offers businesses a robust and straightforward approach for managing repeating business procedures and checklists.

6. Wireframing and Mockups:

Tools– Pencil, Balsamiq, MS Visio

Pencil

The Pencil Tool is used to draw a single pixel at a time.

Balsamiq

With the help of Balsamiq, you can create the wireframes for websites. Balsamiq also provides a GUI for mock-up.

7. Analytics

Tools – Google, KISSmetrics

KISSmetrics

It will give you insights and user interaction on your website. It supports customer engagement.

8. Data Analysis

Tools- MS Excel, SQL Querying

SQL Querying

Structured Query Language is a standard Database language that is used to create, maintain and retrieve the relational database.

What are the skills you will be required?

Apart from you being passionate about the field, the following are the skills that you must have if you want to be a successful Business Analyst

  1. Analytical Skills- To analyze the customer’s needs, your power to analyze should be exceptionally good. The main purpose of this job is to translate a customer’s requirements, analyze data, and deliver the result.
  2. Business and Industry Knowledge- You are required to be aware of business terms and what’s been going on in the market.
  3. Communication Skills– Strong business, verbal, and writing are extremely important for you to be able to understand and communicate better.
  4. Creative and Critical Thinking- It is important to understand the requirements and translate into application and operational requirements.
  5. Decision Making- You are expected to analyze a situation, receive input, and deciding a particular  course of action.
  6. Problem Solving- You may have to deal with frequent changes or issues wherein you are expected to work smartly and get out of it.
  7. Managerial Skills- You should possess the ability to manage tasks and projects.

Thinking of a career as a Business Analyst?

Now would be a good time to start learning what business analysis is about and how you can acquire those skills. The article consisted of some of the basic tools that you should learn as soon as you can. You can opt to learn these by yourself, or you can enroll yourself in online Business Analyst training programs, which, according to me would be the best deal for you.

Tools like MS Excel, MS Word, and MS Powerpoint are some of the most basic ones, and you don’t have to put in extra effort to learn these. All of us have been working on Microsoft tools since we were in primary school. Focus on tools like Balsamiq, Trello, Pencil, etc.

Since Business Analysts are high in demand, companies are offering a huge amount of salary. But the competition is also high, and you will have to have an edge to get the job. Learning these tools will surely make you a better candidate, and you are most likely to be chosen for the job.

Do you think that we have missed some of the basic tools that a beginner should be aware of? Please let us know in the comments section.

Good luck!


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